Open Position: Marketing Proposal Manager
Camden, NJ (Hybrid)
To Apply:
Interested applicants should email HR@theaubreygroup.org with their resume and a redacted proposal-related work-sample if available and appropriate.
Marketing Proposal Manager Position Overview
The Aubrey Group is seeking to fill the full-time position of Marketing Proposal Manager. This role is well-suited for a mid-level, highly organized self-starter with project management experience, technical writing and communication skills, and the ability to manage multiple deadlines and coordinate across multiple stakeholders. The Marketing Proposal Manager will play a central role in developing a pursuit pipeline, tracking opportunities, crafting accurate and compelling submissions, and ensuring on-time delivery of high-quality proposals. The selected candidate will be energized by owning their important role as an integral part of our marketing process and will be encouraged to suggest improvements to the process, workflow, and proposal content as they become more comfortable in the position. Our ideal candidate has a keen eye for detail, is committed to excellence, and is process-driven but adaptable. Prior experience in corporate communications, grant writing, proposal development, nonprofit fundraising, government contracting, or working in a highly regulated environment is strongly preferred. Applicants with additional experience in visual communications or graphic design are highly encouraged to apply.
We are seeking candidates who share in The Aubrey Group’s values of kindness, curiosity, and diligence. As a growing, entrepreneurial-minded organization, we are particularly interested in candidates who aspire to grow their leadership, technical expertise, and professional profiles. The selected candidate will often interface with our executive team and have the ability to deepen their expertise in business development strategy and client-facing relationship-building. The selected Marketing Proposal Manager will directly contribute to the firm’s growth and will be encouraged to utilize their skillsets across a variety of external communications and digital outreach projects outside of the core proposal management responsibilities.
This position is based out of our Camden, NJ, office, with a hybrid schedule in place for virtual workdays.
Responsibilities Include:
Report to senior leadership and oversee the full proposal lifecycle, from tracking opportunities to confirming delivery of the completed response.
Serve as the primary internal point of accountability for proposal plans, progress, deadlines, and quality, keeping internal stakeholders on-track and aligned throughout the process.
Successfully manage multiple concurrent proposals, deadlines and competing priorities.
Proactively communicate with team members in relation to timelines, task-based assignments, and internal coordination to assure accurate, on-time responses.
Analyze solicitations (RFPs & RFQs) and translate requirements into manageable project plans.
Manage quality control and accuracy for all proposal components, including forms, attachments, and submission-specific requirements.
Coordinate submission logistics and close loops with leadership once proposals are submitted.
Serve as the internal champion for version control and maintain organized files, templates, and reusable content.
Ability to coordinate clearly with external professionals, partner organizations, and sub-consultants as needed.
Required Experience:
Demonstrated experience supporting or managing RFP and RFQ responses in nonprofit, public sector, consulting, or professional services environments.
Bachelor’s degree in marketing, social science, communications, public administration, or related field, or equivalent non-traditional experience.
Strong passion for writing, editing, synthesis, and quality.
Experience working in a hybrid / virtual environment.
Comfort working in Google Suite, Adobe, Zoom, and Slack.
Ability to quickly learn and adapt to new systems, software, , and internal project management tools.
Exceptional time management skills
Ability to prioritize multiple active projects and interface with leadership to provide external communications support as needed.
Desire to manage your own schedule while also supporting others in developing presentations and collateral for interesting business development efforts.
Desired Qualifications:
Experience responding to municipal, county, state, or federal RFPs/RFQs or related proposal production experience.
Familiarity with procurement portals and submission platforms.
Experience blending technical accuracy with persuasive narrative.
Certification or training in proposal management or project management is a plus.
Basic to intermediate proficiency in graphic design (Adobe Creative Suite) or interest in growing that skillset is a plus.
Required Organizational Values Alignment:
Must share in our firm’s values of kindness, curiosity, and diligence.
Must share our belief that diverse teams result in more creative, insightful thinking, and that a business needs to maintain an ongoing conversation about what diversity means to us and how we practice it on a day-to-day basis.
Must be a creative thought leader who has professional comfort creating documents/memos from scratch.
Must be a practiced good listener and collaborative negotiator who cares about finding the best available strategy, considering the constraints, to accomplish a shared goal.
Applicants should be prepared to discuss an experience they have had working, living or studying in a setting that challenged them to think differently about the world and inspired them to grow.
Applicants should be prepared to understand and analyze their own background and identities in relation to the services provided to our diverse client pool.
Benefits:
Competitive pay with a position pay scale ranging from $45,000 for entry-level applicants to $55,000 for experienced professionals who can independently perform key components of the position.
401k program with up to 4% employer match.
Employer-paid QSEHRA (pre-tax health benefit reimbursement) program.
Unlimited opportunity for promotion in a women-owned small business with an aggressive growth strategy.
Company-paid professional development, networking, and volunteer opportunities.
Flexible schedule and deep commitment to work/life balance, including generous PTO and a flexible approach to vacation scheduling.
A professional culture that values self-care, caring for each other, and happiness as much as profit.
Company Background and Culture
The Aubrey Group is a growing professional services consulting consulting firm with offices in Elizabeth and Camden, New Jersey. Our team members are expert storytellers, precise writers, and big-picture thinkers. Our core competencies and services include comprehensive grants services, nonprofit consulting, private sector compliance and licensure, strategic marketing and branding, and economic and workforce development. Formed in 2015, The Aubrey Group is quickly expanding with a reputation for high-caliber consulting services grounded in the values of kindness, curiosity, and diligence. We are proud to be a woman-owned business.
We understand our work on individual projects in connection to the big picture – who we are as a country and a community, what we owe to each other, and how we can work together to accomplish our shared goals. We see our time spent on work as an important piece of our overall fulfillment, and we strive to build a workplace that enriches, challenges, and supports every member of our team. We do our best to balance having high aspirations and expectations of each other with the humility and grace that allows us to understand that we are not perfect. It is our shared responsibility to learn from and help each other.
We believe that building diversity into the foundation of how we do business creates a more fulfilling workplace and allows us to better serve our clients. We take responsibility for developing a workplace that is attractive to, and supportive of, individuals from diverse backgrounds. This includes, but is not limited to, people of color, people who have experiences with disability, LGBTQ folks, people with experiences with immigration, those who honor diverse religious traditions, and individuals from poor and working-class backgrounds. We also value diversity of professional, educational, and technical backgrounds. If you see a potential fit for yourself on our team, but this specific position description isn't the best fit for you, we’d still like to hear from you.
To Apply:
Interested applicants should email HR@theaubreygroup.org with their resume and a redacted proposal-related work-sample if available and appropriate.
